Around the world, millions of people are now working from home. As users adjust, new technologies and routines that are unfamiliar to them will be one of the first hurdles. The ability to use video conferencing software to communicate with colleagues and other businesses is invaluable. Here are some simple tips to help users get started with Zoom and keep collaboration levels high.
The first step to getting on the road to use Zoom is ensuring you have the right license and software downloaded.
- Create a Zoom account – it takes around 30 seconds to sign up.
- Learn more about what type of account users need. Different plans come with different benefits, and it’s important to evaluate user needs.
- Download the Zoom Meetings software on your devices. Zoom isn’t just contained to your desktop – it can be downloaded onto your mobile, tablet, and more, meaning that users aren’t just confined to their desks.
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- Camera and audio – The vast majority of laptops will have built-in camera and audio functionality. However, those looking to make frequent Zoom calls may opt to purchase a quality webcam and microphone, as they can make a big difference to the experience.
- Internet – Employees who were previously used to working from the office may notice a big slowdown in internet speed as their home internet also sees family members streaming tv shows and movies, playing games, and more. As a result, users may experience bandwidth issues. Zoom tackles this as it is optimised for efficiency. In the case of compromised bandwidth, Zoom prioritises user audio over video, ensuring that your message always gets across.
Start Your Meetings
Here are some tips and tricks to ensure that your Zoom meetings are productive and professional.
Whilst they may seem like a gimmick at first, they can hide the background chaos of home, as well as hide any distractions. For those who may not have the luxury of an at-home office, this can be especially beneficial, as it will help anyone working from a bedroom, kitchen table, or elsewhere, to look professional.
To enable a virtual background:
i) During a Zoom meeting, select the ^ arrow, which can be found to the right of the Start/Stop Video button.
ii) Click ‘Choose a virtual background’
During a large meeting, some users may prefer to stay on mute to avoid distracting from speakers. This may be especially useful whilst working from home, where is often distracting household noises, whether that’s noises from pets or the doorbell! You can easily switch between being muted and temporarily unmuted by holding down the space bar. This enables users the ability to offer quick comments and return to mute easily.
Collaborating with Zoom is easy as users can share their screens. The Zoom platform also enables multiple users to share their screens at the same time if required.
To share your screen:
i) Click on ‘Share Screen’ at the bottom of the screen
ii) You’ll be prompted to select what window you want to share – this includes various desktop windows and apps
iii) Whilst screen sharing, you can switch between different screens and windows by selecting ‘New Share’.
When sharing screens, you can also take over keyboard and mouse control, annotate, record, chat and more.
Use In-Meeting Chats To Share Resources
In-meeting chats are a great way to share files, links and resources that may be discussed in the meeting. Users in the Zoom meeting can share information or even make quick comments in the chat without disrupting the ongoing Zoom video.
Secure Your Meeting
When working in the office, it’s already set up to security preferences. However, the nature of remote working may require some set up to protect meetings and privacy. Using Zoom, you can:
i) Lock your meeting, with a password required to join.
ii) Restrict meetings so that only authenticated users with the same domain can participate.
iii) Watermark audio and video for sensitive meeting content